Effortlessly schedule and share shifts with RotaPlanner.app
Free for small businesses.
Build fair staff rotas in minutes. Share them instantly. Let AI fill the shifts for you.
Included free — set staff availability, shift requirements, and contracted hours once, then auto-populate your weekly schedule with a fair, balanced distribution. Most teams set up their recurring shifts once and use auto-populate weekly to assign shifts instantly.
Included free — shift changes are shared instantly via email, and staff always see the latest version in the app. No more chasing people down — everyone stays updated without extra effort.
Included free — easily see how many hours each team member is working and how close they are to contracted targets. Calculate staff costs as you build, helping you stay on budget while filling shifts.
Free forever for businesses with up to 10 employees.
Full AI auto-scheduling, a shareable calendar, and hours tracking — no upgrade needed for the essentials.
No credit card required
| RotaPlanner Free | Typical "free" tool | |
|---|---|---|
| AI auto-scheduling | Full engine | None or stripped |
| Staff limit | 10 | 5–10 |
| Planning horizon | Unlimited | Often 1 week |
| Feel | Premium product | Crippled trial |
Rated 4.7, from 21+ reviews
The easiest to use rota planner with the most features for a very reasonable price. They even added a feature we requested within 24 hours.
Really useful for me as a business owner. They're always updating features and implementing feedback.
Organising staff is incredibly accessible. Assigning different roles and skills has made planning future shifts much easier.
We built RotaPlanner because existing rota tools were clunky, expensive, or both. We wanted something simple, effective, and free for the small businesses that need it most.
We received a lot of requests from our Absentia customers that were looking for better solutions to tracking team rotas. They said the existing solutions didn't quite hit the mark.
So we decided to build our vision of what a great rota planner should look like — easily managing and sharing your rotas online, without the price tag.
Designed to be simple but effective, our rota software is fully hosted so there is nothing for you to manage.
It's still a new tool so feel free to give us feedback so we can work to improve it!
We're in it for the long term and we wont stop until we've build the best possible rota planner software.
Kieran - Founder
No credit card. Up and running in under 5 minutes.
Get Started FreeReplace painful manual rostering with effortless, AI-optimised schedules.
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