Effortlessly schedule and share shifts with RotaPlanner.app
Start a trial today.
Publish rotas to your employees online with one click.
Keep your team in the know with automatic notifications when a new rota is published.
Easily view the hours worked by your employees for any selected time period.
Helping businesses efficiently manage employee hours and payroll.
Automatically assign shifts based on employee availability schedules, skills, contracted hours, and more.
Reduce the time it takes to create a rota by automatically assigning shifts using our smart AI.
Add some shifts that you would like to fill. There are some basic details such as start and end times and options for when the shift recurs. If you add a shift with no recurring days selected then the shift will show up as a one off on the start date.
You can select the people you would like to assign to the shift right there and then also.
Your shifts will now appear for the selected days, you can edit and make adjustments to the shift if required. You may add as many shifts on the same day as required.
When you're ready to share the rota schedule hit the publish button on the top right. You will get a confirmation screen of shifts that will be published.
There are a few ways to share the rota with your team:
We recommend giving staff access to the system so they can view the latest shifts at any time. By setting up their email they can also get notifications of new shifts and schedule changes.
Our rota planner is newly built, reliable, and modern. We're constantly adding new features and testing new ideas such as using AI to make staff scheduling super easy.
Tracking your rotas manually via a spreadsheet or similar is a hassle, especially when having to communicate changes. Our scheduling software makes it easy to create, edit, and share your shifts with your team.
Using RotaPlanner to manage your rotas allows for automatic validation to be performed and provides an easy way to share planned shifts and export data.
You and your team can access the schedule from any device with an internet connection, whether it's a computer, tablet, or smartphone.
You can check your schedule on the go, no more being tied to the office computer!
Plus, managers can quickly respond to changes and employee requests in real-time, making the whole process smoother and more adaptable.
A rota planner is your secret weapon to easily create, adjust and publish shifts with our slick app. Employees can access their schedules from anywhere, anytime, through email and web app.
Real-time updates keep everyone informed, promoting teamwork and making shift-swaps easier.
The software's analytics help optimize scheduling, ensuring the right number of skilled employees for each shift, avoiding overstaffing or understaffing.
Real-time updates and collaboration are a game-changer when using our cloud-based Rota planner.
Whenever the change is, it's instantly updated across the system. No more waiting for the next update or relying on outdated spreadsheets.
Everyone is working with the most current information and managers can swiftly handle unexpected changes, such as shift swaps or sick leave, without any delays.
Track employee attendance, shift patterns, and historical data, managers can identify trends, optimize staffing levels, and make informed decisions to improve scheduling efficiency.
Our software may offer reports and visualizations that help assess labor costs, compliance with labor laws, and productivity, empowering businesses to make data-driven decisions and better allocate resources.
We received a lot of requests from our Absentia customers that were looking for better solutions to tracking team rotas. They said the existing solutions didn't quite hit the mark.
So we decided to build our vision of what a great rota planner should look like. With the goal of easily managing and also sharing your rotas online.
Designed to be simple but effective, our rota software is fully hosted so there is nothing for you to manage.
It's still a new tool so feel free to give us feedback so we can work to improve it!
We're in it for the long term and we wont stop until we've build the best possible rota planner software.
Kieran - Founder
PDF export with full colour coding added!
Daily and monthly views added on top of existing weekly view.
Improve your team's visibility of their shifts by enabling employees to view their shifts online.
Sign-up & Simplify your Rotas